School Improvement / Data Warehouse
Cognos Data Warehouse is used for data analysis and decision making and provides
comprehensive analysis of student and other administrative information for
data-driven decision making.
Finance/HR Information Systems
SMART Finance includes modules for General
Ledger, Budgeting, Purchasing, Accounts Payable, Accounts Receivable, Fixed
Assets (GASB 34 compliance), and Administration. It handles all fund accounting
requirements and the state reporting requirements for UFARS. SMART
Finance gives the users control of their respective areas and yet maintains
security. The district administrator decides who is allowed to perform various
functions or who may view and access information. A detailed user manual is
SMART Human Resources (SMART HR) includes modules for Personnel,
Payroll, Leave, Benefits, and Budgeting. Entry of data is based on “date
effective” so that the district’s Payroll and Human Resources Departments can
work from the same database without disrupting the workflow of either area.
Security levels by user are established to protect confidentiality of
information. A detailed user manual is available.
ISD #200 is a member of Region V
Computer Services which provides support to business office staff in the areas
of finance, human resources and payroll. The region assists in reporting
required data to the Minnesota Department of Education (MDE). They also assist
in complying with payroll reporting of W-2’s, TRA, PERA, etc. through periodic
training sessions and bulletins.
ISD 200 uses a custom inventory
database to maintain and track technology related inventory items. The
technology inventory is used to manage information related to almost all technology
items. Pertinent information includes the following:
- Asset Tag Number
- Site & Location
- Asset Type & Description
- Model Number
- Serial Number
- Device Name
- Device Status
- Installed & Original OS
- Hardware Specifications
- Primary Use
- Special Education Assets
- School Year Purchased
- Purchase Order & Price
- Funding Source
- Last Audit Date
information is used to control and track technology inventory, determine timely
replacement of equipment, report to the Minnesota Department of Education, and
provide current information to our insurance company. All computer technicians,
instructional lab technicians, media specialists, the network administrator,
and some district level administrators have access to this inventory.
The custom inventory database
has been in use since 2012. Previous to that date, the technology inventory was
maintained using WASP MobileAsset software. The plan is to do a physical
inventory in each building annually. Our custom inventory solution allows us to
use Windows tablets with a barcode scanner to audit and update the database.
ISD #200 uses Infinite Campus Student Information System. This system was implemented in the district in the summer of 2016. Prior to Infinite Campus, ISD #200 used the TIES Student
Information System (TSIS) from 1998 through 2016.
Infinite Campus is used to maintain census and family data including parent
names and phone numbers, emergency contact information, enrollment, scheduling,
attendance, transcript information including class rank and grade point
average, health data, immunization data, discipline history, grade history,
and student demographic data. Teachers use Infinite Campus to take daily
and/or period attendance, maintain a grade book, and create report cards
(grades K-4). Teachers are also able to access
detailed student information online in real time. Special education tracking is
done using SpedForms IEP system.
Electronic Grade Book / Report Card
Infinite Campus Elementary
Report Card is used by elementary teachers to enter end of term grades. Homeroom
teachers and specialists (art, phy-ed, and music) are able to enter end of term
grades and comments for their students.
Infinite Campus Grade Book is currently
used by all secondary teachers and some elementary teachers. Infinite Campus Grade Book
allows for the definition of any number of grade types, automatic weighting of
grades, calculation of final grades and production of progress reports. Students in grades 5-12 along with their parents are able to access
student grade information via the Infinite Campus Portal.
Transportation Information System
Hastings Bus Company provides
transportation to District #200 students. VersaTran student
transportation management system is used by Hastings Bus Company to efficiently
build, schedule and manage routes. TIES support staff assist District #200 and
Hastings Bus Company in managing student data in VersaTran and ensuring
that accurate student data is downloaded from TSIS (TIES Student Information
System) into VersaTran.
In the winter of 2011, VersaTran
was used extensively for school planning and the realignment of elementary
attendance boundaries. VersaTran was used to identify and report on
student populations and demographics within geographic areas.